Orbis Cascade Alliance

Council Retreat

4 pm April 2 – Noon April 4

Last updated: March 20, 2003

Mailing

An advance packet of materials will be mailed to Council members in mid to late March. Anything that misses the mailing date will be distributed Wednesday evening.

Logistics

Lodging

Agenda

Wednesday April 2

4 - 5:30 pm

Council Meeting

Cascade Locks B

1. Introductory session

1.1. Introductions & Roundtable (all)

Brief updates (< 2 minutes) on events at member libraries

1.2. Exchange of information about roots: Orbis & Cascade (Cutright & Steel)

1.3. Logo

6 - 7 pm	No host gathering at the bar	River Rock Lounge
7 pm	Dinner	Baker Room

Thursday April 3

7 - 8 am	Breakfast	Baker Room
9 am - Noon	Council Meeting,	Cascade Locks B

2. Approval of agenda (all)
3. Merger

Background: merger home

3.1. Merger update (Helmer, Kibbey, Mofjeld, Nathanson)

3.2. Adoption of MOU and Bylaws (Cutright)

Draft MOU and Bylaws will be mailed or delivered at the meeting.

3.3. Transitional Executive Committee for FY03/04 (Carver)

· Deb Carver, Chair	· Merrill Johnson, Member-at-Large
· Patty Cutright, Past-chair	· Pat Kelley, Member-at-Large
	· Betsy Wilson, Member-at-Large

3.4. FY03/04 Council meeting schedule (Cutright)

Proposed pattern: second Thursday & Friday in January, April, July, and October.

2003:	July 10-11 (note: ALA is June 19-25, Toronto)
	October 9-10
2004:	January 8-9 (note: ALA is Jan 9-14, San Diego)
	April 8-9
	July 8-9 (note: ALA is June 24-30, Orlando)

3.5. Catalog Recommendations

Background: Catalog merger home

3.5.1. Catalog Design Task Force: recommendations (Mofjeld)

Document will be mailed or delivered at the meeting.

3.5.2. Staff Team: recommendations (Mofjeld, Nathanson)

Document will be mailed.

3.6. Resource-sharing policy review: INN-Reach borrowing & ILL (Cutright)

Document will be mailed.

Noon - 1 pm	Lunch	Baker Room
1 pm - 2 pm	Break, on your own or with others
2 pm - 5 pm	Council Meeting	Cascade Locks B

4. Executive Director evaluation (Cutright)
5. Center for Research Libraries (Cutright)

Review April 2002 decision to continue inclusion of CRL records in the catalog.

6. Regional Library Services Center

Background: Task Force home, RLSC home, Prospectus, Site Selection Criteria

6.1. RLSC planning update (Helmer)

6.1.1. Grants: Andrew W. Mellon, Oregon LSTA

6.1.2. Site selection

Criteria document will be mailed.

6.2. Collections Task Force (Kunkel)

Document will be mailed or delivered at the meeting.

7. Electronic Resource Purchase Program (Helmer)

Document will be mailed.

8. Adoption of Budget for FY03/04 (Helmer)

Draft budgets will be mailed.

5 - 6 pm	Break, on your own or with others
	ICCL meeting OUS Library Council meeting Private college meeting	Summit Room 8 Summit Room 9 Cascade Locks B
6 - 7 pm	No host gathering at the bar	River Rock Lounge
7 pm	Dinner	Baker Room

Friday April 4

7 - 8 am	Breakfast Breakfast meeting of the FY03/04 ORCA Executive Committee	Baker Room Baker Room
9 - Noon	Council Meeting	Cascade Locks B

9. Membership

Background: membership criteria, application, site-visit

9.1. Review of the membership application process (Helmer)

Document will be mailed or delivered at the meeting.

9.2. Portland Community College (Cutright)

9.3. Cascadia Community College: recommendation (Wilson)

9.4. Applications (Cutright)

9.4.1. Saint Martin’s College

Application will be mailed. We do not plan to vote at this meeting.

9.5. Additional membership contacts (Helmer)

Supporting documents will be mailed.

9.5.1. Institutions: Seattle University, Walla Walla College, Clark College

9.5.2. Groups: Independent Colleges of Washington, Oregon Private Academic Library Link

9.5.3. Oregon State Library, Washington State Library

9.6. Membership priorities (Cutright)

10. Consortium Governance: a need to review? (Cutright)
11. Committee Structure: recommendation (Cutright)

Draft task force charge will be mailed.

12. Summer Meeting: purpose & agenda (Cutright)
13. ORCA goals for FY03/04 and beyond (all)

Noon	Adjourn, lunch on your own