Date: Mon, 30 Oct 2000 15:30:22 -0800 (PST)
From: John F Helmer 
Reply-To: orbis-dir@lists.uoregon.edu
To: Northwest Academic netLibrary Collection ,
    Orbis Borrowing list ,
    Orbis Council list 
Subject: orbis-dir: Purchasing MARC records for NANC

After analyzing potential sources of MARC records for the Northwest
Academic netLibrary Collection (NANC), Orbis has decided to offer an
opportunity for libraries to collectively purchase MARC records from OCLC.
The consortial purchase summarized below is available to all libraries
participating in NANC.

                   ----------------------
Orbis will work with netLibrary and OCLC to have OCLC stage two sets of
MARC records for FTP access by those NANC libraries that participate in
this collective purchase.

Phase I
-------
Phase I records will cover the initial collection of ca. 1,200 titles
described under "Final spreadsheet" on the NANC Web page.  Orbis will work
with netLibrary and OCLC to have these records staged for FTP as soon as
possible.

Phase II
--------
Phase II records will cover the rest of the NANC collection selected in
November 2000 - January 2001, up to a maximum of 2,500 records (Phase I &
II). Orbis will work with netLibrary and OCLC to have these records staged
when NANC funds are substantially expended, presumably in early 2001.

Beyond Phase II
---------------
After Phase II, we will regroup and consider our options.  If it makes
sense to continue purchasing records on this basis then Orbis may elect to
arrange another group purchase.  The economics of purchasing MARC records
from OCLC are such that it only makes sense if the number of records
purchased is relatively large.  As a result, NANC libraries may need to
consider copy cataloging individual titles added over time (e.g., titles
received under the "standing order" for Choice Outstanding Academic
Books).

Cost: $400
----------
Orbis will charge each participating NANC library $400 for the 2,500 (max)
records purchased in Phase I & II.  If libraries wish to purchase
individually from OCLC, you can certainly do so but our understanding is
that the total cost will be approximately $720 ($360 for each phase).

Note: Orbis' actual cost will depend on the number of records purchased in
Phase I & II as well as the number of libraries participating.  We've
estimated these variables and designed the project with a bit of slack in
case we guess wrong.

Who is responsible for what
---------------------------
Although Orbis is sponsoring this purchase, we will not be involved in
cataloging or technical issues that may arise.  [Note that we probably
will be more involved in these issues where Orbis member libraries and the
union catalog are concerned.]

Questions concerning cataloging quality should be referred to netLibrary
and OCLC.  (OCLC records for netLibrary ebooks are created by netLibrary
staff and contributed to OCLC.)

Questions concerning record selection should be referred to NANC Managers
and netLibrary.  (The records OCLC stages will be selected based on
information netLibrary conveys to OCLC).

Finally, FTP process and record loading are the responsibility of
participating libraries working with OCLC and their local system vendor.

Contacts at netLibrary and OCLC:
  netLibrary cataloging: Cindy O'Donnell 
  Loading and OCLC changes made to netLibrary MARC: Maureen Finn
    

How to sign-up
--------------
If you wish to participate in Orbis' collective purchase of MARC records,
please fill out the form at the end of this message and email it to
orbis@oregon.uoregon.edu by November 13.

Thank you!
======================================================================
 John F. Helmer
 Executive Director
 Orbis Library Consortium                jhelmer@darkwing.uoregon.edu
 1299 University of Oregon                      voice: (541) 346-1835
 Eugene, Oregon 97403-1299                        fax: (541) 346-1968

 http://orbis.uoregon.edu                    orbis@oregon.uoregon.edu
======================================================================

**********************************************************
**********************************************************
          Orbis NANC MARC Record Purchase
                  Sign-up Form

   Price: $400
   Price covers two stagings of MARC (up to 2,500 records)
   Deadline to sign up: November 13
   Please send this form via email to orbis@oregon.uoregon.edu

   Institution Name:

   Physical Address:

   Mailing Address:

   City, State, Zip:

   Financial contact person:
   email:
   phone:
   fax:
**********************************************************
**********************************************************

Date: Fri, 09 Feb 2001 13:50:35 -0800 (PST)
From: Nancy Nathanson 
To: nanc@lists.uoregon.edu
Cc: NNATHANS@OREGON.UOREGON.EDU
Subject: Additional MARC records are ready

To: NANC
From: Nancy Nathanson

OCLC has received more catalog records from netLibrary.  They matched our
"NANC list" of netLibrary titles to the new records and found 96 more MARC
records for us.  That leaves only 14 titles from the first set of
netLibrary titles without cataloging yet.  Both files -- the first batch,
and this latest batch -- are available at OCLC for pickup:

        netLibrary, first set of 1,325 titles purchased by NANC:
                OCLC set D010105 = first file, 1,215 records
                OCLC set D010207 = new file, 96 records

(remember, do not use the "count" files - just the main files)
For more information on MARC record purchase, loading etc., see
        http://libweb.uoregon.edu/orbis/ebook/innopac/
        or
http://libweb.uoregon.edu/orbis/ebook/innopac/marc_download_from_oclc.html

You will be receiving additional information from the NANC managers, as it
becomes available, on the second set of titles acquired for the NANC
project.  Once the announcement is made, Orbis will start working with
netLibrary and OCLC to receive the catalog records. 

Date: Mon, 14 May 2001 09:07:50 -0700 (PDT)                             
From: Nancy Nathanson                      
To: NANC netLib email list                      
Cc: NNATHANS@OREGON.UOREGON.EDU                                         
Subject: netLib MARC records replaced                                   
                                                                        
                                                                        
To: NANC participants receiving OCLC MARC catalog records               
From: Nancy Nathanson                                                   
                                                                        
OCLC has completed a major record correction project (details below) to 
fix catalog records that had been supplied by netLibrary.               
                                                                        
OCLC has re-staged the files of records that we have purchased for the  
NANC collection: 1215 records, and the subsequent file of 96 records (14
titles still waiting for cataloging). The files are available to pick up
and load now, if you want to replace the existing records.  You'll      
probably want to review how you will load the records into your local   
system so that they will replace, or overlay, the existing records.     

To review previous messages about the MARC records see:                      
        http://libweb.uoregon.edu/orbis/ebook/innopac/#feb9                  
                                                                             
-----------------------------------------------------------------------      
        Nancy Nathanson, Orbis Systems Manager                               
        nnathans@oregon.uoregon.edu    phone: (541) 346-1860                 
------------------------------------------------------------------------     
                                                                             
---------- Forwarded message ----------                                      
from OCLC:                                                                   
                                                                             
                                                                             
Greetings Nancy,                                                             

We have re-run your group netLibrary WorldCat Collection Sets order(s).  
The file name is below. Your previous EDX files will be deleted.  OCLC ran a 
macro that took each of the nearly 30,000 netLibrary records and compared 
the subject headings to the corresponding print version record whenever the 
netLibrary record carried field 776 with a link via OCLC control number or  
LCCN corresponding to the print version.  The vast majority of netLibrary   
records do fall into this category.  The subject in fields 600-651 were     
compared.  If there were any differences in the text or even the order of   
the headings, the subject headings were deleted from the netLibrary record  
and replaced by all those from the corresponding print version record.  

The majority of the corresponding records are LC records, but they often have 
additional subject headings added such as MeSH or headings in French,  
Spanish, or Portuguese resulting from OCLC user additions and data merged   
via batchload.  The presence of these headings would also account for a     
difference and would be added to the netLibrary records.  Addition of 
these headings is an established practice in WorldCat (the OCLC Online Union 
Catalog).  In this process we have also picked up the second indicator 4    
headings originally coming from the British Library (UKM) that routinely    
duplicate the LC subject headings in the same record with second indicator 0.
 
OCLC ran a second macro that took each of the netLibrary records and       
compared the added entries for names, titles, and series in 700-740 and    
800-830 fields to the corresponding print version record.  Because         
netLibrary used records obtained from LC and elsewhere, our corresponding  
print version record may contain a different set of added entries.   We    
picked up those entries that netLibrary dropped in processing LC records 
as the basis for their own records.                                           
                                                                           
Please be aware that the macro made no changes to fields other than those  
listed above. Some OCLC users may have added 505 fields, 500 fields, call  
numbers, etc. to the print version of the records in the OCLC database, 
and these fields may not be present in the netLibrary record.                  
                                                                           

Date: Thu, 30 Aug 2001 10:11:17 -0700 (PDT)                               
From: Nancy Nathanson                        
To: NANC netLib email list                        
Cc: NNATHANS@OREGON.UOREGON.EDU                                           
Subject: netLibrary 2nd set MARC records are ready                        
                                                                          
To: NANC participants receiving OCLC MARC records                         
From: Nancy Nathanson                                                     
                                                                          
Records for NANC's 2nd set of netLibrary titles are now available from    
OCLC.  The 2nd set has 533 titles. At this time, 513 catalog records are  
available from OCLC.  The remaining titles will be supplied as netLibrary 
sends them to OCLC.                                                       
                                                                          
The latest file is Aug. 28, 2001, set # 2561, and appears on OCLC Products
and Services/Records and Reports/WorldCat Collection sets as:             
        D010828.B0002561                                                  
--------------------------------------------------------------------      
Files for previous set:                                                   
        D010505.B0001652 (1,215 records)                                  
        D010505.B0001653 (96 records)                                     
                                                                          
        (final 14 catalog records not yet available)                      
                                                                          
--------------------------------------------------------------------      
                                                                          
Remember, do not use the COUNT files - just the main files as shown above,
such as D010828.B0002561                                                  

Date: Wed, 25 Sep 2002 15:52:30 -0700 (PDT)
From: Nancy Nathanson 
To: NANC netLib email list 
Cc: NNATHANS@OREGON.UOREGON.EDU
Subject: netLibrary MARC records are ready

To: NANC participants receiving OCLC MARC records
From: Nancy Nathanson

** more MARC records available for NANC **

Records for several sets of netLibrary titles purchased since last Fall
are now available from OCLC.  There are two new files for you to pick up:
        D020924.B0005537
                33 MARC records missing from previous sets
        D020924.B0005550
                694 MARC records for recent purchases

        (remember, do not use the "COUNT" files - just the main files)

For more information on MARC record purchase, loading etc., see
        http://libweb.uoregon.edu/orbis/ebook/innopac/
        or
http://libweb.uoregon.edu/orbis/ebook/innopac/marc_download_from_oclc.html

To: NANC participants receiving OCLC MARC records
From: Nancy Nathanson

** more MARC records available for NANC **

MARC records for two recent groups of netLibrary titles are now available
from OCLC.  Records are batched together in a single file for you to pick
up:

        D021115.B0005766
                382 MARC records for recent purchases

        (remember, do not use the "COUNT" files - just the main files)