EndNote tips:

Citing page numbers, Editing citations, Creating a bibliography from multiple documents, Creating links to journal articles

How to insert page numbers when using EndNote and Word

From the EndNote help pages:

Using a Citation Suffix:
If you want to include page ranges in short in-text citations, either in the body of the text or in a word processor footnote or endnote, simply include the page information in a citation suffix, between the record number and the closing citation marker:. For example, a temporary citation like this:

{Jones, 1995 #56, pg. 44}

will be formatted to this:
(Jones, 1995, pg. 44)

See: Citation Suffix

Using "Cited Pages"

For greater flexibility when citing page ranges, prefix the page numbers with the "@" symbol. This way, you can add specific pages to the temporary citation, and have the EndNote style include the wherever they need to be in the formatted citation. The style can also apply special pages formatting, like deciding whether to add "p." or "pp." before the page numbers, and how to list the range of pages. To include specific page numbers to reference in a footnote, simply enter the page number preceded by "@" at the end of the temporary citation:

{Smith, 1999 #24 @145-6}

Everything that follows the @ symbol (up to the next space) is considered to be the "Cited Pages." The EndNote style used to format the paper must also be configured to use "Cited Pages" in the footnote template. Most EndNote styles that require a special format for citations in footnotes are configured this way.

When EndNote formats the citation, the cited pages ("145-6" in the example above) will be inserted in the correct location and formatted as appropriate to the style.

Editing a citation

Editing citations to fit the text. For example, assume a formatted citation looks like this:

Hall\'s discovery (Hall, 1988)

You may want to change it to one of the following:

Hall\'s discovery (1988)

the 1988 discovery (Hall)

the discovery (Hall, 1988 p.4)

the discovery (see Hall, 1988) Once you have inserted and formatted a citation, you should not edit it directly (although you can do so, if you feel you must). Direct edits are lost the next time EndNote formats the bibliography. See Changing Existing Citations in the EndNote 8 Manual.

Creating a bibliography from multiple documents

You can use Word\'s Master Document feature to generate a single bibliography from multiple documents. This allows you to create a cumulative bibliography from any number of book chapters.

To generate a single bibliography:

1. In each of your documents, or chapters, insert your citations to link them to references in an EndNote library.
2. Close all of your documents.
3. Create a New document
4. Designate the new document as a master document, then insert and display each of your chapters as subdocuments. (Check Word\'s documentation if you need step-by-step instructions.)
5. From the Tools>EndNote 7 menu, select Format Bibliography.
6. Verify the formatting options and click OK.

EndNote creates the bibliography, using citations from the master document and all displayed subdocuments, and places it at the end of the master document. You can move the bibliography anywhere within the master or subdocuments, and it will remain in that location even when you reformat.

Note: If you choose Word\'s Insert > File command and select the Link option to insert a document into the text, EndNote will not format the linked document when you format the main document. The text from the linked document will be skipped.

Creating links to journal articles

If a provider of an electronic journal maintains persistent, stable or durable links to their articles, it is possible to incorporate those links into an EndNote record. This creates a direct link to the article from your EndNote library.

For directions on how to create a link through a commercial vendor see: Durable Linking Note: These links are routed through the UO Library system and will only work for current UO faculty, students, and staff.

Maintained by: Katy Lenn, klenn@uoregon.edu
Last Modified: 01/16/2007