Materials and Services Worksheet Help

The Materials and Services Worksheet is used by the Exhibits Committee to determine the services, materials and expenses associated with mounting your exhibit and to provide a budget to meet these expenses. Submission of this worksheet is required. This document is intended to help you complete the worksheet, and to point you to other documents, sources, library units and services that will help you to determine the materials and services you will need in order to create a successful exhibit.

This worksheet will allow the Exhibits Committee to determine a budget for the materials you will need to create your exhibit. This budget will be completed by the Exhibits Committee and you will be provided with a copy of the budget. The Library will reimburse exhibitors for materials only, and only for materials listed within this budget. The library will not provide reimbursement for services. Services for graphics, image reproduction and web exhibit design assistance will be provided by units within the library. Some materials will be provided by the Exhibits Committee, and exhibitors will not be reimbursed for these materials. See the Exhibits Toolkit page for a list of materials that are provided. Any special exhibit materials and supplies for which the exhibitor wishes to be reimbursed must be listed below under Mounting or presentation supplies. A budget for the exhibit will be determined in advance, and the exhibitor will be notified. All materials purchased with this budget are the property of the University of Oregon Libraries Exhibit Committee.

You may print up a copy of the Materials and Services Worksheet by clicking on the bold words below. This worksheet must be submitted in paper at this time. Printable version of the Materials and Services Worksheet

For further assistance with this form contact the Exhibits Committee at keria@uoregon.edu

EXHIBIT / EXHIBITOR INFORMATION

The information in the first section of the form is basic information about your exhibit. Most of it can be taken directly from the Exhibits Proposal form that you submitted. If any information has changed please indicate that here with a note.

If you do not yet have a member of the library faculty or staff on your team, please recruit someone at this time. If you would like assistance from the Exhibits Committee in selecting and approaching a library faculty or staff person, please contact the Exhibits Committee at keria@uoregon.edu.

All exhibitors are required to create a web exhibit to compliment their exhibit in the Library's display cases. If you have not yet selected a webmaster for your group, please select one at this time. The

LABLES,TEXT PANELS, & PHOTOGRAPHIC REPRODUCTIONS

You may wish to use several different types of graphic material in your exhibit.

Labels are small text cards containing brief, factual (non-interpretive) information about an item in the exhibit. Information may include title, creator (author, artist, designer etc...) dimensions, media, or provenance.
Text panels are the larger panels of textual, interpretive or diacritical information. Text panels describe the narrative or thematic content of the exhibit.
Photographic Reproductions are enlargements in color or in black and white of photographs.
Other Image Graphics are graphics produced by means other than photo-reproduction such as charts, graphs, or cartoons.

Please estimate as closely as possible the number of labels you anticipate using in your display, and tell us the type of information included: (attach extra page if necessary)

Quantity	Label Dimensions	Special Graphics (such as font)?	What type of material will the labels be describing (ie. books, artworks, photographs etc.)

Please estimate as closely as possible the number of text panels you will require for your display: (attach extra page if necessary)

Quantity	Dimensions	Number of Words (approximation)	Special Graphics?

Please estimate as closelyu as possible the number of photographic reproductions you will require for your exhibit: (attach extra page if necessary)

Quantity	Color/BW	Dimensions	Have you obtained copyright permission or clearance to reproduce?

Please extimate as closely as possible the number of otehr image graphics you will require for your exhibit. Please describe each one in as much detail as possible. (attach extra page if necessary)

Quantity	Color / BW	Dimensions	Type of graphics (cartoon, chart etc.)	Responsibility (who created the graphics)?

MOUNTING OR PRESENTATION SUPPLIES

Please describe the method you will use to mount your display, and provide an estimate of your requirements for mounting and presentation supplies: (attach extra page if necessary)

Supply	Quantity	Use

Please use the place below to describe all special display materials that are not included in the Exhibitor's Toolkit. Display materials or props (ie. colored paper or cloth backdrops) that you intend to use in your exhibit must be listed here to be included in the budget for an exhibit. (attach extra page if necessary)

Material	Quantity	Price	Source	Use

Will you require book supports? q Yes q No If yes, how many? ________________

For Exhibits Committee use only
Budget finalized: _________	Approved/Denied by Chair: _________	Date: _________

Return to Exhibits main page

Maintained by: Cara List, clist@uoregon.edu
Last Modified: 11/19/2007