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University of Oregon Libraries
University of Oregon Libraries

Metadata Services and Digital Projects


Access to UO Collections not owned by the Libraries


The University of Oregon Libraries offers the following services to UO departments and programs in order to improve access to collections and resources.

Providing access to collections in campus departments through the library's online catalog:


If a campus department's collection fits within the scope of the Library's collection policies, the Library may add records into its online catalog for the materials in the department. In such cases, the following guidelines apply:

  • The materials remain the property of the campus group or department.
  • Records in the online catalog indicate that the items are available for campus use at the campus department. No interlibrary loan or Summit requests will be provided for materials in the collection.
  • After the collection has been entered into the Library's online catalog, the owning department is responsible for providing the Library with lists of new items which should be added to the library's catalog, as well as lists of items that have been removed from the owning department's collection.
  • The owning unit retains sole responsibility for preserving, securing, and circulating the materials. The Library will not provide for online circulation.
  • If a department wants a list of all of their items which are represented in the online catalog, library staff will create this list upon request.

Contact: Head of Metadata Services and Digital Projects. (aemiller@uoregon.edu, or 541.346-3064)
Procedures for Campus Departments and Library Staff

Catalog a Website:


The Library will add the website address to the online catalog for department's website that lists the titles or provides some information about the collection. The Library will also provide assistance, if needed, in the creation of the Web site.

Contact: Head of Metadata Services and Digital Projects. (aemiller@uoregon.edu, or 541.346-3064)

Help organize a collection or database:


Library staff will provide assistance and advice in the organization of a group's collection. Such assistance might consist of recommending an appropriate subject thesauri for a database, recommending and providing basic training in software that will help organize and provide access to materials, recommending and providing basic training in physical care and preservation of the materials, advising on security and circulation policies.

Contact: Head of Metadata Services and Digital Projects. (aemiller@uoregon.edu, or 541.346-3064)



University Departments or Groups Served:


Departmental Collections Accessible through the Library Catalog

For examples of records in the library catalog, see the following titles:

Examples of Cataloged Websites:


Donated collections:


The Library will accept an entire collection from a campus department and integrate those materials into the library's collections.

  • The Library will apply the same criteria it currently uses for accepting gift materials. Generally, we add those materials which fit the curricular and research needs of our campus, those which do not duplicate the Library's present holdings, and those which are useful as second copies of heavily used items.
  • The donating group must understand that the materials become the property of the Library and will be integrated into the collections in the normal fashion, as far as preservation, labeling, shelving, and circulation are concerned.

For those titles the Library is unable to add, the donating group can opt to keep them or let the Library offer them to Orbis Cascade Alliance libraries, sell them in a booksale benefiting future library acquisitions, or discard them.

The Library may be able to offer specialized services, such as electronic bookplating, that would make it possible for perpetual identification of the materials as a group, even though they had been integrated into the collection. Although the Library becomes the owner of the materials, staff will attempt to meet specialized service needs whenever possible.

For more information regarding the donation of items to the U of O Libraries visit the library's Collection Development Deptment's Donating Materials web page.


Maintained by: MSDP, msdpweb@uoregon.edu
Last Modified: 07/10/2008