Skip To Main ContentUniversity of Oregon
University of Oregon Libraries
University of Oregon Libraries

Submitting to Scholars' Bank


Scholars' Bank is a permanent archive of the scholarly output of the faculty, researchers, and students of the University of Oregon. It is also an archive of the records and materials produced by the campus community in support of the University's mission. Submissions to Scholars' Bank should be of lasting value to the community. When new versions of a work are produced, the earlier version will ordinarily also remain in Scholars' Bank.

The Scholars' Bank archive is divided into "communities" corresponding to different organizations or academic departments on campus. Communities, in turn, create "collections" which contain individual items. You, a UO author, may have access to multiple communities and may be able to submit your works to various collections.

Background Information

  1. Anyone who is a registered member of an established community in Scholars' Bank may submit appropriate materials to the community's designated collections. To determine which materials are appropriate, the user should consult with the Community Liaison for the designated collection.
  2. To register for the first time, a user should click on the My Scholars' Bank link and supply his or her complete email address, such as myself@uoregon.edu. First-time users will automatically receive an email enabling them to select a password for signing in to Scholars' Bank.
  3. After registering and signing in, users select the collection to which they wish to submit. If access to the collection is not provided after logging in, users should consult with the Scholars' Bank Steering Committee (scholars@uoregon.edu), or with a community's designated representative to receive access to the desired collection.
  4. After access has been secured to the desired collection, the user may proceed with the submission, supplying the appropriate information in the submission form and uploading the files when directed to do so. For a detailed guide on how to submit items to Scholars' Bank, users are encouraged to review the step-by-step submission guide.
  5. Any user who needs assistance submitting materials to the archive, may consult with the Scholars' Bank Coordinator. Faculty may request that submissions be handled by library staff on their behalf. Graduate and undergraduate students are generally expected to submit their own materials to the appropriate collections, although assistance will be given by library staff, if needed.
  6. Some collections require that new submissions be reviewed by a designated member of the sponsoring community. If that is the case, individual users will not see their submissions appear in Scholars' Bank until they have been reviewed and approved by the collection's reviewer.
  7. In most collections the items are submitted by the authors themselves, and the authors also provide descriptive information (metadata) that will help other researchers locate their work. Community Liaisons are also responsible for coordinating and reviewing the submissions of their communities.
  8. For step-by-step instructions on the process of submitting materials to Scholars' Bank, consult the local guide.

Preparing your Submission

  1. The first step in the process is finding out what collection you are submitting to, and what the policies are for that collection. Is your work appropriate? What format is expected? Some collections will accept works in essentially any format, while others might expect that each submission must be a single PDF (Adobe portable document format) file.
  2. The next step is to prepare your work, possibly converting it to an acceptable format. If the work is not already available in electronic form (maybe it includes hard copies of maps or images, or perhaps it includes a VHS tape) then you will need to convert it to electronic form. Scanners are available at several computer labs on campus, notably the Knight and Science Library ITCs. Depending on your community's policies, you may need to convert the electronic document format as well.
  3. In addition to making sure that your work is in the appropriate electronic format, you need to insure that your work meets the more traditional content and formatting requirements for the particular collection you are submitting to. Theses, for example, have extensive requirements for layout, cover pages, and prior approvals.
  4. Some collections allow you to submit multiple files as part of a single "item." For instance, a web site might include multiple HTML documents plus associated images and support files, or an edited book might include one PDF file for each chapter.

Click here for information on converting files to PDF.

Feedback and Follow-up


To ensure the long-term success of the archive, we need your feedback on how it works and what issues are important to you. You can send your comments by email to scholars@uoregon.edu.

Thank you for contributing to Scholars' Bank.

Policies and Guidelines

Scholars' Bank Home

Maintained by the Scholars' Bank Steering Committee: scholars@uoregon.edu
Last Modified: 08/24/2006