Metadata Services and Digital Projects

Rush and Expedite Cataloging Requests

Rush is to be used to accelerate the cataloging of in-process materials which are needed by a certain date. A rush request must be accompanied by contact information of the person for whom it is being rushed. Rush materials are generally available for use within 24 business hours. They are separated out of the normal workstream, flagged, and the contact person (if Access Services can determine which patron record should be used) notified that the items have been placed on the hold shelf for him.

Expedite is to be used to accelerate the cataloging of in-process materials which are NOT needed by a particular date. Expedited material may or may not have contact information for a person for whom the material is being cataloged. This is the usual option that subject specialists use when they want materials cataloged as a priority, or removed from the backlog. Expedited materials will be made available after all rush requests have been processed and before general cataloging. If large numbers of expedite requests are received at the same time, it may take several days for all of them to be available for use. Expedited materials are cataloged and sent with the next shipment of new items to their shelving units, unless you have asked for it to be held for you or someone else. Hold items are separated out of the normal workstream, flagged, and the contact person (if Access Services can determine which patron record should be used) notified that the items have been placed on the hold shelf for her.

When to Contact Metadata Services and Digital Projects with Rush or Expedite Requests:

Please contact Metadata Services and Digital Projects to Rush or Expedite the processing or cataloging of any UO thesis or dissertation.

For all other materials, it is appropriate to direct Rush or Expedite requests to Metadata Services and Digital Projects only if the order record shows a received date or rdate. In the public catalog the display will read "1 copy being processed for ..." (If the public catalog display reads "1 copy being ordered for...", Collection Development and Acquisitions staff or a service desk should be contacted to put the materials in a faster processing queue.)

If a received date or rdate is present on the order record, check the temporary location (tloc):

If the tloc is a or n, the request should be directed to Collection Development and Acquisitions.

If the tloc is w or x, it should be directed to Law Library.

Items with any other tloc can be directed to Metadata Services and Digital Projects.

How to Contact Metadata Services and Digital Projects with Rush or Expedite Requests:

Send an e-mail message to catdept@uoregon.edu with the following information:

Supply "Expedite" or "Rush" in the "Subject:" line of the email.
Supply the exact title from the brief bib record, and, if possible, also supply the bib number.
If the title should be held for you or someone else at the circulation point, please provide contact information as well as "date needed by" if applicable.
Always supply your name in the event that further communication is needed.

For further clarification:

See sample catalog records to aid in distinguishing materials that have been ordered but not received from in-process materials.
See examples of rush or expedite requests.
Contact Library Systems if you need assistance in accessing the technical mode of the Libraries' catalog.

Note: Do not direct or accompany a patron into the Technical Services areas at any time.

If your request is extremely urgent, and must be received before the usual 24 to 48 business hours turnaround time, the following staff members may be contacted directly.

Catherine Flynn (for any mat type)
Lori Robare (for any mat type)
Any member of the Serials Team (for mat type "s" only)

Maintained by: MSDP Webmaster, msdpweb@uoregon.edu
Last Modified: 02/14/2008