Getting an Overview

Get or make these things:

maps of each floor, current range configuration
maps of each floor, final range configuration

Find out these things:

the Library Administration's goals for this shift (timelines, whether you're hiring a moving company or professional library collection movers to shift books, or using internal staff)
whether you're going to have volunteers working on the shift
whether the library will be open to the public during the shift
who in the library has final say on plans
whether you're responsible for planning the moves of offices, public study areas, etc., or just the collections
if these non-collection areas are moving but you aren't responsible, who is and how the two factions relate
who's responsible for publicity
when new shelving is supposed to arrive, who sets it up, whether there must be coordination with the construction folks (will carpet be put in and ready for shelving?, etc.), and who's in charge of each of these areas
when shelving goes into new space, or gets reorganized in old space, are there ceiling height limitations? Lighting or sprinkler-head concerns? (Your architects should have this under control, but you should be aware of soffits, Fire Marshall regulations, etc., especially for areas which the construction may not touch but which may be used in a different way than it was...)
what ADA rules you need to know and abide by
who in your organization knows about safety and body mechanics, etc. and can train the staff who are doing the shift
who in your organization knows about preservation so they can give input on care of materials during shifting, and whether collection needs to be cleaned or dusted
whether materials are coming out of storage and going into the library stacks, or vice versa
budget for supplies

Maintained by: SChappell, chappell@uoregon.edu
Last Modified: 09/20/2006